Wedding planning tools that feed your invitation

Most wedding planning tools ask you to keep the guest list twice: once in the tool, and again wherever the invitation is being sent from. That is where the errors come from. A name is spelled two ways, a plus-one is added in one place and not the other, someone replies to say they cannot come and the seating chart never hears about it.

The tools here work from one list. The same names you invite are the names that reply, and the names you seat. Nothing is re-entered and nothing has to be reconciled, because there is only ever one copy.

Name your tables, set how many seats each holds, and place guests against them. It runs in the browser, it is free, and it does not ask you to make an account first - you can open it, sketch a room and close it again.

Once your invitation is live it draws from the guests who have actually replied, so you are arranging people who are coming rather than a wish list. Guest groups and sides carry through, which is what makes balancing two families across a room tractable.

The guest list holds names, phone numbers, groups and sides, and how many seats each invitation is worth. Every guest gets their own invitation link, so a reply is attached to a person rather than arriving as an anonymous row in a spreadsheet.

The RSVP dashboard shows who has opened their invitation and who has not looked yet, which is a more useful signal than a reply count on its own: it tells you who to chase and who simply has not decided. Replies can carry a headcount, dietary notes and answers to questions you set yourself.

Inside the invitation there is a budget you can keep in your own currency, a task checklist, and a place to keep vendor contacts and what each of them has been paid. They are deliberately plain. The point is that they live beside the guest list rather than in a separate app you have to remember to open.