Free planning tool
Free wedding seating chart maker
Name your tables, set the seats and place every guest. Two counters show who is still waiting for a seat and who already has one.
This wedding seating chart maker is free to use, right here on the page. Add your tables, type in the guests you need to seat, and keep going until every name has a place. Make your invitation with Link Invitation too, and your seating plan works from real replies, so you seat the people who said yes, not the people you hoped would.
Seating planner
No tables yet. Add your first table above - a top table, a family table, whatever you call them.
How to use the seating chart maker
Build your wedding seating chart in this order.
- Add your first table.Type a name in the Table name field. Numbers are fine, and so are names: "Top table", "Mom's family", "College friends". Use the minus and plus buttons to set how many seats it holds, then press Add a table.
- Add the rest of your tables.Not sure how many you need? Divide your expected guest count by the seats per table, round up, and add one spare.
- Add your guests.In the Guest names field, type or paste names separated by commas, then press Add guests. The Guests to seat counter shows how many people are still waiting for a place.
- Seat them, table by table.Work down your list and put each guest at a table. The seats left at each table update as you go, and the Seated counter climbs.
- Check your numbers.When Seated matches the number of guests you added, everyone has a place. Still have names and no room? Add a table or raise the seats on one that has space.
- Try another version if you need to.Start again gives you a clean slate, which helps when you want to test a completely different layout.
Table shapes and sizes: how many guests per table
The maker counts seats, not shapes, so settle the shape with your venue first, then set the seats to match. These are typical ranges for standard rental tables. Chairs, place settings and centerpieces change the real number, so confirm with your venue.
| Table | Typical guests | A safe number to set |
|---|---|---|
| 48-inch round | 4 to 6 | 5 |
| 60-inch round | 6 to 8 | 7 |
| 72-inch round | 8 to 10 | 9 |
| Square, about 36 to 40 inches | 4 | 4 |
| 6-foot rectangle (banquet) | 6 to 8 | 6, or 8 with one at each end |
| 8-foot rectangle (banquet) | 8 to 10 | 8, or 10 with one at each end |
Why one below the top number? That empty chair is where your late yes, a surprise plus-one or a high chair goes. If every table is full with weeks still to go, you have no slack left.
Round or long, where each table sits in the room matters as much as who sits at it. For floor layout, sight lines to the top table and guests who should not share a table, read our wedding seating plan guide.
A seating order that keeps the peace
Fill your chart in this order, so the difficult calls get made while you still have room to move.
The two of you. A top table, a sweetheart table, or a regular table with your closest people. This sets who sits nearest.
Parents and grandparents. Closest to you, with a clear view of the speeches. If divorced parents need distance, give each their own table at the same distance from you.
The wedding party and their partners. Partners sit with them or right beside them.
Extended family, by side. One side's aunts, uncles and cousins together, then the other's.
Friends, by how they know you. School, college, work, neighbors. Groups who already know each other fill a table quickly.
Solo guests and plus-ones. A solo guest does better at a table of mixed friends than as the only stranger at a family table. A plus-one always sits with the guest who brought them. No name yet? Add them as "Jordan's guest" so the seat still counts.
Kids. A kids table suits children old enough to sit without a parent, within sight of their parents. Babies and toddlers sit with their parents.
From replies to seats: only seat the guests who said yes
A seating chart built from your invite list is a guess. One built from confirmed replies is a plan. The hard part is not the tables. It is knowing who is actually coming.
That is the part Link Invitation takes off your hands. Each guest gets their own personal invitation link, and replies land in a live RSVP dashboard: who is attending, who has declined, who has not answered, which events they will be at, and their dietary notes. On a multi-event wedding, every guest replies per event.
Behind it sits a guest list with sides and groups. Tag each guest by side and by group, such as family, work or university, then filter by either. Each guest has their own head count, which can differ by event, so plus-ones are counted from the start. Export the list as a CSV for your caterer or venue.
Confirmed guests then flow into the table planner, where you drag them into seats, with a separate plan for each event. You seat from replies, not hopes. Publish the seating plan and each guest's own link shows their table, labeled per event if you have more than one.
The maker on this page stays free, whether or not you make an invitation. The invitation is where it comes together. Essential is US$29 and you build it yourself, free to build and preview before you pay. Excellence is US$99 and designed for you. Both are one-time payments with unlimited guests and no subscription. Browse wedding invitation designs or see pricing.
Printing and sharing your seating chart
The free maker is built for the thinking part: which tables, how many seats, who sits where. Get the plan right on screen first, then run three checks before anything goes to paper:
- Every guest is seated. The Seated count matches the guests you added.
- Every table has a spare seat, or you know why it does not.
- Every name is spelled the way the guest spells it.
When you plan inside Link Invitation, the seating plan comes with the paperwork the venue needs: an A3 seating chart, an A4 guest list and foldable place cards. Sharing is built in too: publish the plan and each guest sees their table on their own invitation link.
Frequently asked
Questions
Anything not here, message us on WhatsApp and we will answer it.
Is the seating chart maker really free?
Yes. The planner on this page costs nothing to use: add tables, set the seats and place your guests without paying. You only pay if you decide to make a Link Invitation, a one-time payment from $29 with unlimited guests. Essential is free to build and preview first, so you see it before you spend a cent.
Do I need an account to use it?
The planner on this page has no sign-up step: the table and guest fields are right here, ready to use. An account comes in when you start an invitation. That is where your guest list, your RSVP dashboard and the seating plan your guests see on their own link live together, with no copying names between places.
How many guests should I put at each table?
It depends on the table. A 60-inch round typically seats 6 to 8, a 72-inch round 8 to 10, and an 8-foot banquet table 8 to 10 with one at each end. Set the maker one below the top number so late replies and plus-ones have somewhere to go, and confirm the real capacity with your venue.
How do I add plus-ones and kids?
Add each plus-one as a guest of their own and seat them at the same table as the person who brought them. No name yet? Use a placeholder such as "Jordan's guest" so the seat still counts. Children count as guests too: seat older kids together within sight of their parents, and babies with their parents.
Can I seat only the guests who said yes?
In the free maker you type in whoever you want, so it works best once your replies are in. With Link Invitation, replies land in a live RSVP dashboard and confirmed guests flow into the table planner. You seat the people who said yes, and each guest's head count is already set, so plus-ones are not a surprise.
Can I print my seating chart?
The free maker is for planning on screen. Inside Link Invitation, the seating plan gives you an A3 seating chart, an A4 guest list and foldable place cards for the venue team. Once you publish the plan, each guest's own invitation link also shows their table, which means less of a crowd around the board at the entrance.
Your tables are free to plan. Let the invitation handle the replies.
One personal link per guest, replies in a live dashboard, and a seating plan built from the people who said yes. Build it on Essential, preview it free, and only pay when you are ready to send.
