Wedding RSVP online: see every reply as it lands
No forms to build, no spreadsheet to merge. Your guest list and your RSVPs are the same list, and it updates itself.
What the dashboard shows you
Guest names, their reply, which events they are attending, and dietary notes. Filter the list or select a guest to see the full reply.
How RSVPs reach you
- Add your guestsBring in your list and group people by side, family or table.
- Send their linksEach guest gets a personal invitation with the RSVP built into it.
- Watch it fill inReplies, guest counts, dietary needs and event choices land in one dashboard.
What the RSVP collects
Per-event replies
A guest can accept the reception and decline the ceremony. You see exactly who is where.
Dietary needs
Collected with the RSVP, ready to hand to your caterer.
Approve before it counts
Review each reply before it joins the final list.
Know who has seen it
Open tracking per guest, so a follow-up goes to the right people.
Feeds your seating plan
Confirmed guests flow into the table planner.
Works on any phone
Guests reply in a couple of taps, without installing anything.
Why paper RSVP cards lose replies
A reply card has to survive a lot: it has to be noticed in the envelope, filled in, put in a second envelope, stamped, and posted. Every one of those steps is a place to lose someone, and the ones you lose are rarely the ones who are not coming - they are the people who meant to reply and then did not get to the postbox.
The result is that you end up chasing by phone anyway, usually in the last fortnight, usually while doing six other things. An online RSVP removes the steps rather than the courtesy: the guest taps their own link and answers on the page, and you get the reply the moment they make it.
Open tracking tells you who to chase
A reply count on its own tells you how many people have answered. It does not tell you what to do about the ones who have not, and those are the only ones that need your attention.
Because every guest gets their own link rather than a shared one, you can see who has opened their invitation and who has not. That splits your non-repliers into two groups that need completely different messages. Someone who opened it a week ago has seen it and is working out whether they can come - they need time, or a nudge about the deadline. Someone who has never opened it probably never received it: wrong number, wrong app, message buried. Chasing both groups the same way is how the last two weeks get exhausting.
A realistic RSVP timeline
Send invitations six to eight weeks before the day, and set the deadline three to four weeks before. That gives you a fortnight of chasing before you have to give the venue a number, and caterers typically want the final head count seven to ten days out.
Expect a burst of replies in the first forty-eight hours from the people who are certain, then a long flat tail, then a second burst when you send a reminder. Plan for the reminder rather than hoping you will not need it - you will.
What a reply should collect
Attending or not is the minimum, and on its own it is not enough to run a day from. A useful reply also carries how many of the seats you offered are being taken, anything the kitchen needs to know, and which events the guest is coming to if there is more than one.
You can add your own questions on top - a song request, a coach seat, whether they need parking. The answers stay attached to the guest, so the list you seat people from and the list you brief the caterer from are the same list, not two spreadsheets that disagree.
Where to go next
Digital wedding invitations
What a digital wedding invitation includes, and how guests receive theirs.
Read about wedding invitations →RSVP QR code
Printing cards as well? Put a code on them that opens the invitation page.
See the QR code page →Seating chart maker
Confirmed guests flow straight into the table planner. Free to use.
Open the seating planner →Wedding guest list
Sides, groups and per-event invitations, on the list the replies land on.
See the guest list manager →Per-guest links and open tracking
Who has opened their invitation, and who needs a nudge before you chase them.
How open tracking works →Using Google Forms today?
Where a form plus a spreadsheet stops working, and what replaces it.
Compare the two →Questions about online RSVPs
Anything not here, message us on WhatsApp and we will answer it.
When should the RSVP deadline be?
Three to four weeks before the day. That leaves time to chase the people who have not replied and still give your venue a final head count, which caterers usually want seven to ten days out. Set it earlier than you think you need: the last replies always arrive after the date on the invitation.
What if a guest never replies?
You will know who they are, because the dashboard shows who has opened their invitation and when. Someone who opened it and has not answered is deciding; someone who has never opened it probably never received it, and that is a different conversation. Send those two groups different messages.
Can guests change their reply?
Yes. A guest can reopen their own link and change their answer, and the dashboard shows the current state rather than a pile of duplicates. Nobody has to email you to say their plans changed.
How do plus-ones work?
Each invitation carries the number of seats you gave it, and the guest replies for that many people. If you invited someone for two, they can confirm one or two - they cannot quietly bring four.
Can I ask my own questions?
Yes. You can add questions to the RSVP - dietary requirements, which events they are coming to, a song request - and the answers arrive attached to the guest rather than in a separate form you have to reconcile.
Can guests reply for more than one event?
Yes. On a multi-event invitation each guest replies per event, so someone invited to both the ceremony and the reception can accept one and decline the other. The head count you see is per event, which is the number the venue actually needs.
Do guests need an account or an app?
No. A guest taps their link and replies on the page. There is nothing to install, nothing to sign up for, and no password - which is most of the reason digital RSVPs get answered at all.
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